The information in this article is accessible only by Admin & TC users in Sisu.
Logging your team's expenses in Sisu allows your team to accurately track operating costs and see how they impact your bottom line.
Topics in this article:
Creating & Editing Expense Categories
Categories help organize expenses for tracking and reporting purposes. Categories are required when logging expenses. Expense Categories identify why the payment was made. Examples of Expense Categories include payroll, office rent, marketing, subscriptions, vendor services, etc.
→ Follow these steps to create an Expense Category:
Navigate to Admin > Expenses.
In the Categories section, click Create Category.
In the Create Category pop-up, fill in the Category Name.
Click Save.
→ To edit or delete an existing Expense Category, follow these steps:
Navigate to Admin > Expenses.
In the Categories section, click the Select A Category dropdown.
From the list of existing Categories, you can:
Edit: Click the Edit button to the right of the Category to edit the Category Name.
Delete: Click the trash can icon to the right of the Category to delete it.
Creating & Editing Expense Recipients
Recipients help identify who received the payment. Recipients are required when logging expenses. Examples of Expense Recipients may include software vendors, utility providers, landlords, marketing companies, transaction coordinators, etc.
→ Follow these steps to create an Expense Recipient:
Navigate to Admin > Expenses.
In the Recipients section, click Create Recipient.
In the Create Recipient pop-up, fill out the required fields:
Recipient Name: The person, company, or vendor receiving the payment.
Recurring: Select Monthly if this Recipient should automatically receive a recurring monthly expense. Otherwise, select Not Recurring.
Click Save.
→ To edit or delete an existing Expense Recipient, follow these steps:
Navigate to Admin > Expenses.
In the Recipients section, click the Select A Recipient dropdown.
From the list of existing Recipients, you can:
Edit: Click the Edit button to the right of the Recipient to edit the Recipient Name.
Delete: Click the trash can icon to the right of the Recipient to delete it.
How To Log an Expense
Follow these steps to log an expense in Sisu:
Navigate to Admin > Expenses.
In the Expenses section, click Create Expense.
In the Create Expense pop-up, fill out the required fields:
Amount: Enter the dollar amount of the expense.
Date: Select the date the expense occurred.
Category: Select an existing category from the dropdown.
Recipient: Select an existing recipient from the dropdown.
Click Save.
ℹ️ Note: Expenses logged here are separate from Lead Source Expenses, which are tracked in Admin > Lead Sources > Counts & Expenses. The two are not connected. For more information on Lead Source Expenses, check out this KB article. 📙
Recurring Expenses
Recurring Expenses (such as monthly rent, subscriptions, or wages) can be automated so they do not need to be manually entered each month.
Follow these steps to create a recurring Expense:
Navigate to Admin > Expenses.
In the Recipients section, click the Select A Recipient dropdown.
From the list of existing Recipients, select the Recipient with the recurring payment.
If the Recipient doesn't appear in the dropdown selections, follow the steps outlined in this section to create a new Recipient.
Click the Edit button to the right of the Recipient.
In the Recurring dropdown, select Monthly.
Click Save.
To stop a recurring expense, follow the steps above and in Step 5 select Not Recurring.
Where Expenses Appear in Reporting
Expenses feed directly into the following reports and dashboards to help you understand your team's operating costs and overall profitability:
Income Report: Expenses appear in the Expenses summary tile and are used to calculate Net Income (Profit).
Income - Monthly Summaries Report: Expenses are broken down month by month, showing how they reduce Net GCI to arrive at Net Income.
CEO Dashboard: Expenses are used to calculate Net Income and Net Profit and are also displayed in the Expenses tile.